Stop renting software.
Run your business in‑house.
One private portal replaces your CRM, time tracking, onboarding and payroll prep apps. We build it once around how your team works. One payment, less than a single year of your current subscriptions, and it's yours. No seat fees, no monthly fees, no yearly fees.
Right now you pay every month for software that charges per person, makes your team juggle five logins, and still doesn't work the way your business does. Every new hire makes the bill bigger. There's a better way: bring it in-house. One system, built around you, that you own outright.
One login.
A different view for every role.
Access is set by role, down to the individual page. Everyone sees exactly what their job needs and nothing they shouldn't.
Every portal is custom. Start with what costs you most.
Pick the pieces you need now. Add more whenever you're ready, and only pay for what's new.
Scheduling and customers
Scheduling by staff, location, room or equipment, with coverage requests and shift swaps. Client and job records with every visit, note and document. Automatic email or text reminders with confirm and cancel links. Cancellation and no-show tracking with your policy applied.
Time, payroll and labor compliance
Clock in and out from any phone. Your state's meal and rest break rules applied automatically, with missed break reports to managers. Overtime approvals, pay period deadlines, labor cost dashboards, and payroll files ready to upload to your payroll provider.
Onboarding and HR
Handbook pages with acknowledgment tracking. A training video and document library. License, certification, insurance and background check tracking with expiry warnings. A confidential complaint form with anonymous reporting and an audit log of every sensitive view and change.
Forms and communication
A form builder your team can use without help, for surveys, sign ups, quizzes, policy acknowledgments, requests and public intake. Responses routed to the right people, share links, export to Excel, and announcements that stay pinned until each person reads them.
Leadership and finance
KPI, deadline and risk tracking in one view. Revenue, billing, accounts receivable aging and cash collected. Usage reports by role, and industry news and regulation updates checked automatically.
For every team member
A personal dashboard with today's work, tasks, notes, a team directory and org chart, and expense and mileage requests. Works on phone and desktop, installs like an app, and can run in more than one language.
If you can picture it,
we can build it.
Your portal isn't a template with your logo on it. Every screen, color, workflow and feature is shaped around your business. Bring your ideas, your team's wish list, even a sketch on a napkin, and watch it come to life.
Your look
Your logo, your colors, your layout. It feels like your company built it, because it was built for your company.
Your workflow
Built around how your team already works, so nobody has to bend to fit someone else's software.
Your features
If your business needs it, it gets built. Anything you can describe can become a page, a button or an automation.
We build it together on live calls.
We walk through your portal with you and your team, change how it looks, test ideas and adjust in real time until it's exactly right. No long spec documents, no waiting weeks to see a change.
Built for any business with a team, a schedule and paperwork.
- Restaurants and coffee shops
- Healthcare and therapy
- Clinics and wellness
- Fitness and education
- Salons, spas and studios
- Home services
- Landscaping
- Construction and trades
- Property management
- Agencies and professional services
- Nonprofits
- Retail and boutiques
- Logistics and field service
Don't see your industry? That's fine. If your business has people, schedules or paperwork, we can build a portal for it.
A growing team spread across several locations was juggling a project tracker, a scheduling app, a timekeeping tool and a pile of spreadsheets. Today one portal runs their scheduling, client records, timecards, payroll files, forms, HR and compliance, for every role from field staff to leadership.
Picture your own business on one screen. We'll show you on a free call.
Book your free callSecure, private and built to last.
Hosted on the cloud you already trust: Microsoft Azure, Amazon Web Services or Cloudflare. Your data stays in your account, not ours.
- Environments
- Separate test and live, so nothing ships untested
- Sign in
- Your existing Microsoft or Google work accounts
- Access
- By role, down to the individual page
- HIPAA
- HIPAA compliance available for healthcare, therapy and clinic portals, built on a HIPAA eligible host
- Passwords and keys
- Locked in a secure vault, never in code
- Testing
- Hundreds of automated tests and a walkthrough of every role before each update
- Updates and backups
- Zero downtime releases, and backups tested by actually restoring them
- Migration
- Your data moves over from your old tools, which can then be retired
From five apps to one portal, in four steps.
- 01
Free discovery call
We learn how your team works, what you pay for and where time gets lost. You leave with a clear one-time price.
- 02
Build together
Live design calls with you and your team. You see working pages early and shape every detail as we go.
- 03
Move in
Your data comes over, your team gets trained, and the old subscriptions get cancelled.
- 04
Grow
Want something new later? A new version, feature or update is a one-time project. Never a subscription.
I run a small business in San Diego too. I built this because I was tired of renting mine.
I know the feeling of watching software bills creep up every month, paying for features nobody uses, and asking my team to log in to five different apps that never talk to each other. So I replaced all of it with one portal built around how my team actually works. Now I build the same thing for other small businesses.
You won't get a sales team or a ticket number. You'll get someone who understands what it takes to make payroll, keep a schedule full and take care of the people who work for you. Let's build something that's finally yours.
Questions, answered.
Still wondering about something? Ask us on your free call.
Is it really no monthly fees?
Yes. You make one payment for the build, and it's less than a single year of the subscriptions it replaces. There are no seat fees, no monthly fees and no yearly fees from us. The only ongoing cost is hosting in your own cloud account, which is billed to you directly by Microsoft, Amazon or Cloudflare.
What if I want changes later?
Just ask. A new feature, a new version or an update is quoted as a one-time project, so you only pay for what you actually want, when you want it.
Do I actually own it?
Yes. It runs in your cloud account and holds your data. It doesn't disappear if a vendor raises prices, changes plans or shuts down.
How long does it take?
It depends on what you need. You'll get a clear timeline on your free call, and you'll see working pages early, not months from now.
Will my team need training?
We train your team as part of moving in, and the portal is built around how they already work, so there's less to learn than with off-the-shelf software.
Can you move my data from the tools I use now?
Yes. Your records come over from your current tools so you can cancel them with confidence.
Is it secure? What about HIPAA?
Access is set by role, sign-in uses your existing Microsoft or Google accounts, and every sensitive action is logged. HIPAA compliance is available for healthcare, therapy and clinic portals.
What does the call cost?
Nothing. It's a free, friendly 30 minute conversation. If a portal isn't the right fit for your business, we'll tell you.
Bring it in‑house.
Book a free 30 minute call. We'll add up what you pay for software today, sketch what your portal could look like, and give you a clear one-time price. Just a friendly conversation between two small businesses.
We'll email you within one business day to lock in a time. Before the call, jot down every tool you pay for. We'll show you what you could save.